Site360 Quick Reference Guide 6: Safety Management System Verification Process

A Principal Contractor or High-Risk Activity Contractor must complete the SMS verification after Risk Profile and WHS Questionnaire are approved.

1. Accessing SMS Verification

1.1 Availability

• The SMS Verification tab becomes available once your Risk Profile and WHS Questionnaire are approved.

1.2 Open the SMS Tab

• Select the SMS Verification tab in your Site360 dashboard to begin.

2. SMS Verification Process

2.1 ISO 45001 Certification

• If you hold ISO 45001 certification and have uploaded the certificate, you complete a condensed SMS verification focused on audit details.

• Provide recent ISO 45001 audit information as prompted.

2.2 Non‑ISO Contractors

• Answer all SMS questions relevant to your work services and activities.

• Mandatory questions are marked with a red asterisk and must be completed to submit.

2.3 Supporting Evidence Upload

• Provide responses in text fields and upload evidence of your SMS (e.g., policies, procedures).

• Accepted file types: JPEG, PNG, PDF, Excel, Word.

3. Declaration & Submission

3.1 Tick the Declaration

• Confirm that all information entered is true, correct, and current.

3.2 Submit SMS Verification

• Click SUBMIT SMS VERIFICATION.

• Status updates to Awaiting Approval.

4. Review & Approval

4.1 Lead Auditor Review

• A Site360 Lead Auditor will review your responses and evidence.

• You will receive an email when approved or if more information is required.

• SMS status updates under the Details tab accordingly.

4.2 Mandatory Field Reminders

• If any mandatory field is unanswered, a pop-up highlights missing areas.

5. Validity & Updates

• The SMS Verification is valid for two years from approval.

• If work services or activities change, update your SMS by clicking Edit SMS Verification, uploading new evidence, and resubmitting.

6. Support

For assistance at any step, contact Site360:

• Phone: 1300 853 990

• Email: support@site360.io